Authorizations Outbound Call Script

An outbound call is required when:

1. A job has been denied/partially denied.
1. Unless CA/IA and NOT an emergency
2. Unintentional disconnect by agent.
3. Unintentional disconnect by caller.
4. Medical Emergency/High Risk updates are available.
5. Non-Covered Charges exceed $250 with SP supplied parts and repairs can be completed within the next 2 business days.
   

When making an outbound call:

1. You MUST state your name and warranty type you are calling from when calling customers.
2. If you are calling out to a customer who has a Sears warranty, you must state on the recorded line “Sears Home Warranty” at the call opening and closing.
3. Calls can be made to customers between 8AM-8PM. This is specific to their time zone.
4. While the scripting is not verbatim, “recorded” and “monitored” MUST be stated when providing the recording disclosure.
   

Outbound to Customer

Call Flow
Opening	“Hello. My name is <Agent Name> and I’m calling from <Warranty Type>. Please be advised that this call is recorded and may be monitored to improve quality. May I please speak with <Customer Name>?”
Information	Customer Available	Customer Not Available
	“We have an update to share with you regarding your <Item> request, is now a good time to speak?” If YES: Provide update to customer. If NO: “I understand. Please give us a call back at your earliest convenience at <Appropriate CS Number>.” “Do you have any further questions for me?”	“Can you please have them call us back at their earliest convenience?” Provide them the phone number to reach customer service according to their warranty.
Closing	“Thank you for speaking with me at <Warranty Type>. Have a great day!”

Voicemail
Leaving A Voicemail	“Hello, my name is “Agent Name” and I’m calling from <Warranty Type>. We have an update to share with you regarding your <Item> request if you could give us a call back at <Appropriate CS Number> at your earliest convenience. Thank you!” DO NOT provide any information about the job in the voicemail!!

Outbound to SP/Distributor/Supplier/Etc.

Call Flow
Greeting	“Hello, my name is “Agent Name” and I’m calling from Cinch Home Services. The line seems to have been disconnected while we were speaking previously, before we continue I do need to remind you that this call is recorded and may be monitored to improve quality.”

Customer Service Phone Numbers

Warranty Type	CS Phone Number
Cinch Home Services	800-474-4047
Sears Home Warranty	855-256-2467
Sears Scheduling	501-255-1057

• Related Articles

• Customer Service Call Flow

  Script Scripting/Handling Greeting & Introduction “Thank you for calling: Customer Service Sears Home Warranty Customer Service (ONLY when no Caller Screen Pop) My name is <Agent Name>, “To whom do I have the pleasure of speaking with?” “May I please ...

• Authorizations Call Flow

  Call Flow Call Flow: Entering Report & Gathering Information Call Opening & SP Verification “Thank you for calling Authorizations. My name is <Agent Name>. To whom do I have the pleasure of speaking with?” “Okay, great <Caller Name>, and what company ...

• Dispatch Scripts: Live Call & Voicemail

  Outbound To Service Provider Standard Use this script when attempting to locate a Service Provider that can service the Customer. Scripting/Handling Greeting “Hello, this is <Agent Name> calling from Cinch Home Services on a recorded line which may ...

• Customer and Service Provider Conference: Reassignment

  During a Reassignment, when calling out to a provider from Extended Zip/Service Locator or calling for an Emergency/Medical Emergency service request we must attempt to Conference the Customer with the Service Provider to schedule and capture the ...

• Recording Disclosure & Outbound Calls

  To ensure we do not violate wiretapping and privacy laws, we have a verbal call recording disclosure as part of our greeting scripts. These requirements apply to all inbound and outbound calls and are applicable to all clients and channels. Recording ...